Cambridge Systematics, Inc. is shaping the future of transportation. We are industry leaders, transportation specialists dedicated to ensuring that transportation investments can deliver the best possible results. By providing innovative policy and planning solutions, objective analyses and technology applications, we help our clients anticipate and meet future transportation needs while improving the performance of existing infrastructure and operations. Above all, we are committed to our clients’ success in making transportation better for future generations.
The Facilities Corporate Services Group is responsible for the management of Cambridge Systematics' corporate and branch office facilities, including oversight of office leases and moves, renovations and relations with select vendors.
We are looking to add an Office Administrator to the team in Chicago. The Office Administrator is responsible for managing the day-to-day operations of the Chicago office including facilities maintenance, security, staff logistic support, project and administrative support and event coordination.
Essential Duties and Responsibilities
Facilities Maintenance Branch Office
•Manages all aspects of office facilities, including copy rooms, supply rooms, audio visual equipment, library, mailroom, and kitchen •Responsible for working with building maintenance and engineering through service requests for floor and suite issues as well as any fire life safety equipment or drills •Maintains position of Floor Warden for fire life safety direction of the tenant suite and the common areas of the floor •Orders all office and kitchen supplies as needed for office and remote employees •Keeps kitchen and supply rooms stocked and cleaned throughout the day (including maintenance of all appliances and kitchen equipment) •Prepares coffee for office staff •Liaise with equipment, supply, and delivery vendors •Maintains conference rooms
•Prepares employee expense reports •Arranges employee travel • Provides basic administrative support to Contracts and IT Groups in the Chicago office •Additional tasks to include data entry, filing, and special projects as needed •Prepares meeting minutes as needed
•Operates switchboard to answer, screen, or forward calls, providing information and taking messages as needed •Greets visitors and vendors entering the office •Maintains visitor badges, sign-in book and/or reception calendar as required
Event Coordination/Employee Welfare
•Coordinates with food services at internal meetings, Activities Committee events •Arranges delivery of flowers, gift baskets, donations including personal letters and condolence cards
EOE AA M/F/VET/DISABILITY